Included in managed IT
Encrypted, offsite backup so client data survives ransomware, theft, and hardware failure. It also meets the FTC Safeguards Rule contingency-plan requirement (see FTC Safeguards).
The FTC Safeguards Rule requires data backup as part of a written contingency plan (see FTC Safeguards).
Ransomware encrypts your local systems and demands payment to restore access. A backup on the same network gets encrypted along with everything else. An offsite encrypted copy lets you rebuild from clean data and reopen the office, so a ransomware event becomes a recovery you work through rather than a ransom you pay.
Hardware failure is less dramatic but just as costly. A server that dies with no usable backup can lock a 5 to 15 person office out of client records for days. If that lands during filing or closing season, the cost is measured in billable days no one can work and client deadlines at risk. A tested offsite copy turns that into a restore, often the same day, instead of a rebuild from scratch.
Encryption
Client data and office files are encrypted before leaving your network and stored encrypted at the destination. Someone with access to the backup storage cannot read the data without the encryption key.
Offsite
Backup copies are stored at a location separate from your office. A fire, flood, or physical theft at the office does not destroy your backup. Ransomware that encrypts your local systems cannot reach the offsite copy.
Testing
A backup that has never been restored is a guess. Recovery is tested to confirm client data can be retrieved from the backup.
Retention
How long backups are retained depends on your office type and applicable records requirements. Retention is configured so you have historical recovery points, not just the previous night's backup.
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Get my free gap reportWritten by Hammad Arain, founder of Arain Systems. CCNA, CompTIA Security+, Microsoft AZ-104. Updated June 2026. Educational, not legal advice.