Services

Stop the wire, stay insurable, govern AI use.

One specialist owns your security and compliance. The everyday IT is handled too, and the whole program is provable, with the evidence ready when a carrier, an examiner, or a regulator asks.

Wire-fraud defense

A fraudulent wire never reaches a criminal

Email and identity hardened with enforced SPF, DKIM, DMARC, phishing-resistant MFA, and mailbox-rule monitoring, plus an out-of-band callback before any wire moves.

See how

Cyber-insurance readiness

You qualify, you bind, and your claim is not denied

A gap assessment against what carriers actually ask, an underwriting-evidence pack, and an ongoing layer that keeps the controls you attested to in place.

See how

Staff AI guardrails

Client data stays out of public AI tools

An acceptable-use policy, an approved-tools list, data-loss controls, and staff training with documented completion, so a careless paste does not become a disclosure.

See how

The evidence spine

Ask for the evidence any time, and get it

Underneath all three wedges is one documented compliance program, the FTC Safeguards Rule for financial offices and HIPAA for medical practices. It turns the invisible work into a written record you can produce on demand: the gap report, the findings, the fix list, and the controls kept current. It is a documented program and an evidence trail, not a certification and not a guarantee of compliance.

FTC Safeguards programHIPAA program for practices

Handled too

The everyday IT, so the office never slows down

The wedges sit on top of an office that keeps running. Two ongoing programs cover the day-to-day and the bad day.

Ongoing program

Your IT and compliance, run as one

The ongoing program for an office that cannot absorb downtime or a compliance gap. The everyday IT and the written security program run together.

  • Written Information Security Program (WISP), maintained and updated as the business changes
  • Qualified Individual support and annual governance documentation
  • FTC Safeguards gap report: written findings and prioritized fix list
  • A second login step (MFA) on every account and device
  • Always-on threat monitoring (EDR) on every computer and server
  • Email protection that blocks spoofed senders (SPF, DKIM, DMARC), plus staff awareness
  • Encrypted offsite backup and tested recovery
  • Software and security updates installed on schedule, after hours
  • Vendor agreement review

The assessment that opens every engagement is a gap analysis and a plan. It is not a certification and not a guarantee of compliance.

Continuity

Back open the same day, even after ransomware

Encrypted backup, tested recovery, and business continuity built on Microsoft 365 and cloud storage. Your office keeps operating if hardware fails or ransomware hits.

  • Encrypted offsite backup of all business data
  • Microsoft 365 mailbox and file data protection
  • Recovery tested on a regular schedule
  • Ransomware recovery: restore from a clean offsite copy
  • Hardware failure recovery without extended downtime
  • Retention configured for your record-keeping requirements

Cloud-based backup and recovery, not a physical data center or colocation service. I manage and verify it. There is no staffed NOC or support portal.

Both programs start with the free 14-Point Safeguards Gap Report. It shows where your office stands and which program fits.

Built for your office

Tailored to your kind of office

CPA & tax firmsTitle & settlementInsurance agenciesRIAs & advisorsPhysician practices

Pricing

What it costs

Managed IT with compliance typically runs $200 to $400 per user per month in the Houston market, so a four-person office is roughly $800 to $1,600 a month. A small office with a tight device footprint sits near the low end. The assessment comes first and is free either way.

Most small offices come in under that. You pick the program that fits.

Entry

Continuity

For an office that cannot afford downtime, even after ransomware or a failed drive.

  • Encrypted offsite backup of all business data
  • Microsoft 365 mailbox and file protection
  • Recovery tested on a regular schedule
  • Ransomware recovery from a clean offsite copy
Free assessment
Most chosen

Full program

Managed IT and Compliance

For a financial office that needs everyday IT and the FTC Safeguards program run as one.

  • Everything in Continuity
  • Written Information Security Program (WISP), kept current
  • Qualified Individual support and annual governance documentation
  • MFA, EDR, email security, and encrypted backup
  • FTC Safeguards gap report and prioritized fix list
  • Patching, monitoring, and vendor agreement review
Free assessment

Add-on tier

Virtual CIO and Governance

For offices that want technology strategy and program oversight on top of the managed program.

  • Qualified Individual support and annual reporting
  • Written program maintenance and risk-assessment tracking
  • Technology vendor selection and oversight
  • A technology roadmap and budget plan
Free assessmentLearn more

The assessment comes first and is free either way. It is a gap analysis and a plan, not a certification or a guarantee of compliance.

Start with the free gap report

No commitment. I review your office against the requirements that apply to you and deliver written findings you keep.

Get my free gap report

Written by Hammad Arain, founder of Arain Systems. CCNA, CompTIA Security+, Microsoft AZ-104. Updated June 2026. Educational, not legal advice.